Last updated on July 4, 2020
When it comes to looking professional and maintaining a record of orders, you can’t neglect WooCommerce PDF Invoices & packing slips.
But creating, sending and printing invoices is surely not manageable with default WooCommerce.
You need some strong plugins that do the job efficiently for you. And this article lists only the best plugins you should consider among the big lot out there in the market.
We have included the premium ones as well as free alternatives.
What are PDF invoices? What are packing slips? Any difference?
You may already know this. But just a quick glance if you have missed out something.
It used to be a plain document earlier. Now with the help of plugins, you can customize the look and feel of the documents to showcase your brand.
A packing slip is used to denote the physical goods being received, whereas an invoice is the financial document of the order. So for digital goods, there’s no packing slip required.
Well, here’s an interesting thing. If you order something for yourself, both documents will come your way. However, if you’re buying something for someone else, you’ll receive the invoice but the recipient will get the packing slip.
Why do you need WooCommerce PDF invoices & packing slips?
Quite a few reasons.
Know who placed the order and of how much value. It is also easy to dig through any previous order anytime if records are maintained. Further, the process becomes transparent while challenging disputes.
Quick delivery and clarity
You can automatically send a PDF invoice on order purchase. With packing slips, shipments are easy. This makes all the processes smooth involved in the transactions.
Thanks to plugins, you can customize the order invoices / shipping invoices to add your brand elements – logo, colors, etc. Professional invoices will help your clients trust you and get through the payment process with ease.
Accounting & Compliance
Many of the WooCommerce PDF Invoices plugins provide options to choose multiple fields for tax rates on the invoice. Additionally, this gives more flexibility when you are selling to multiple countries.
If you do not choose to print invoices but send via email, you are saving money on paper and printing. It also reduces the customer support involved if the invoice is delayed or lost during transit.
7 best WooCommerce PDF invoices and packing slips plugins
Now running a WooCommerce store involves a lot of tedious tasks. Generating PDF invoices and packing slips is one of them.
And you can’t afford to spend time dealing with creating and printing PDF invoices.
In fact, sending professional and functional invoices to your clients doesn’t have to be a headache. With the following WooCommerce PDF invoices plugins, you can create and send invoices to your clients in a matter of minutes.
With 200,000+ active installs and around 800 five-star reviews, WooCommerce PDF Invoices & Packing Slips plugin is the most popular one.
- Automatically attach invoice PDF to WooCommerce emails of your choice.
- Download the PDF invoice / packing slip from the order admin page.
- Generate PDF invoices / packing slips in bulk.
- Fully customizable CSS/HTML packing slip templates.
- Sequential invoice numbers – with custom formatting
- Available in 15+ languages
- Insert custom header image/logo
- Modify shop data / footer / disclaimer etc. on the invoices & packing slips.
This were about the free version of the plugin on WordPress.org.
You need to get their paid extension to create/email PDF proforma invoices, credit notes (for refunds), email packing slips, automatic upload to Dropbox, etc.
Starts from 59 Euros
This is a premium, yet popular plugin that sells on WooCommerce.com. The best part about this plugin is you don’t require coding whatsoever.
- Print order documents straight from the Orders page (individually and in bulk), while editing orders.
- Allows customers to view invoices from the “My Account” page.
- Customize document appearance and information with a live preview using the WordPress Customizer.
- Email invoices / packing slips on a per-order basis or in bulk. Emails will be sent only when an order is paid for.
- Sort items on packing lists by category for faster order fulfillment.
- Automatically email packing lists to shop admins for new orders.
- Print pick lists for multiple orders to help with mass order fulfillment.
Smart Manager is a surprise entry to this list. Not just because it’s a PDF invoice plugin, but it’s an all-round store management plugin.
Using Smart Manager, you can
- Generate and print WooCommerce PDF Invoices in bulk or individually.
- View all your orders at one place, edit them directly and then print invoices.
- Add your brand logo to the invoices.
- Apply search filters to print only those invoices for the orders you want.
- Print order invoices PDF for a particular date range, precise time.
Here are more smart features of Smart Manager
- Bulk edit any post type – orders, products, coupons, users, etc.
- Inline edit any field using the spreadsheet
- Apply advanced search filters to make an instant edit
- Export all – orders, products, any WordPress post type to CSV
- Compatibility with top plugins – WooCommerce Bookings, WooCommerce Subscriptions, etc.
If you just want a plugin for PDF invoices, there are plenty of options. But if you want a complete store management solution that also includes generating PDF invoices quickly and easily, stick with Smart Manager.
WooCommerce PDF Invoices is also a feature rich plugin on WordPress.org with 20000+ active installs and around 400 five-star reviews. There are quite a few things in the free version. However, better features are in the paid extension.
Key features (Free version)
- Automatic PDF invoice generation and attachment.
- Manually create or delete PDF invoices.
- Attach PDF invoice to multiple WooCommerce email types of your choice.
- Generate PDF packing slips.
- Connect with Google Drive, Egnyte, Dropbox or OneDrive.
- Multiple clean and highly customizable PDF Invoice templates.
- WooCommerce order numbering or built-in sequential invoice numbering.
- Advanced items table with refunds, discounts, different item tax rates columns and more.
Key features (Paid)
- Bulk generate PDF invoices
- Send credit notes and cancelled PDF invoices.
- Fully customize PDF invoice table content by modifying line item columns and total rows.
- Let customers decide to generate a PDF invoice on checkout.
- Change the PDF invoices font
This plugin is simple, with limited features. You can purchase it from WooCommerce.com.
- Customizable invoice template
- Legal company information sections like tax number
- Sequential invoice numbering
- Attach PDF to “New Order” email for admins.
- Add logo image to PDF
- Customize date format
- Customize invoice number format
- Add / Remove columns from the invoice using filters.
- Resend Invoice or download invoice from the order list
- Invoice info meta box on edit order screen
- Hooks and Filters to to change one or two of the output strings like VAT number
WooCommerce PDF Invoice is a popular plugin on CodeCanyon. The developers behind this plugin claim it as the most professional WooCommerce invoicing extension in the world.
- Automatically generates invoice for each new order.
- Invoice PDF documents get attached to standard WooCommerce emails.
- Detects currency that is used in your store as well as other settings.
- Proforma invoices available for all new orders by default.
- Advanced buyer details block editor to match any possible formats.
- Built-in proprietary document numbering system.
- Protects from duplicate invoice numbers and gaps in the numbering sequence.
- Supports tax as configured in WooCommerce and displays tax rows in the totals block.
- Easily add and modify footer content
- Possible to use any custom order field as macro.
Print Invoices & Delivery Notes plugin is completely Free. It has 40,000+ active installs on WordPress. The plugin adds a new side panel on the order page to allow shop administrators to print out the invoice or delivery note.
- Bulk print invoices and delivery notes
- Allow customers to print the order from the “My Account” page.
- Include a print link in customer Emails
- Completely customize the invoice and delivery note template.
- Supports sequential order numbers
- Supports the WooCommerce refund system
- Intelligent invoice and delivery note template system with hooks and functions.php support.
So, which is the best plugin?
Well, that’s a tough choice. All are good though.
If you are just looking for a simple PDF invoice solution (print in bulk) and something that can manage your entire WooCommerce store 10 times faster, go for Smart Manager.
But if you want only a full-fledged PDF invoices and packing solution, you can opt-for WooCommerce PDF Invoices & Packing Slips.
The bottom line, choose what your needs are. The best options are in front of you.