WooCommerce Inventory Management – A Complete Guide

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Is WooCommerce inventory management a major hurdle in your store administration process?

Do you encounter low productivity and reduced sales?

Then, after reading this article, you will find it quite enjoyable minus the hurdle.

In-fact, you will be quite amazed to see how WooCommerce inventory management can be so simple, effective and efficient.

All the tedious time consuming tasks will now be reduced to minutes…even seconds.

As a result, you can now equally focus on your other business activities like marketing, customer service, etc.

So, let’s begin and see every aspect of it in detail.


WooCommerce Stock Management – Configuring Products

Before jumping directly to the solutions, let’s see the steps involved in creating products and setting attributes for your WooCommerce store. It will automatically give you an idea of the difficulties you would face.

Step 1 – Install & Activate WooCommerce

First of all, you need to have WooCommerce activated on your site.
If not done already, here’s how you do it:

  • Visit your WP dashboard and search for WooCommerce
  • Select WooCommerce and install it.
  • Activate it and you are good to go ahead.

Open the WordPress dashboard and select WooCommerce. Browse through different options available. You can setup your store, manage coupons, manage inventory and perform many other tasks from this WooCommerce dashboard.

Step 2 – Select your product / Set prices smartly

woocommerce inventory management

Now, it’s time to create products. Below WooCommerce option on the dashboard, you’ll have an option called “Products”.
Select “Add New product” from it.

Next, you’ll have you have a drop-down to select what type of product you need to create – simple, group, affiliate.

To begin with, we create a simple product.

Next, enter price of the product and time period for which you want to sell that product at a particular sale price.

If you want to make changes at a later stage, you can simply visit the product page and make changes accordingly.

Step 3 – Keep an eye on your stock

After setting the price, click on inventory on the dashboard on the left and enter relevant product details like stock keeping unit (SKU), stock quantity, stock status – whether quantity is in stock or out of stock, etc.

If you are getting out of inventory and want to delete the stock, you can manage it from the above dashboard. You can also update your stock from the same page.

Step 4 – Add taxes and shipping

If you have physical products to sell, you can add shipping rates and taxes.

Similarly, you can set various other parameters for a single product.

Congratulations! Finally, you have now created your product.


Would You Repeat these Frustrating Tasks?

Creating a single product was quite manageable.

But wait a second!

  • Would you carry out the same procedure if you need to add 100 products to your store?
  • Or what if you need it do for a mere 20 products?
  • If you want to change prices of each or even a few, would you do that individually?
  • Would you go to each product and tweak changes as and when you wish?
  • Are you ready to spend so much of your productive time and resources in these cumbersome task?

Perhaps, not.

These are what the hardships and irritation you would face while dealing with WooCommerce inventory / bulk stock management daily.

Let’s look at them in detail.


WooCommerce Inventory Management Difficulties : No Less than a Nightmare

As you saw above, these WooCommerce bulk stock management is too complicated. You need to visit all the pages and settings individually to make changes every now and then.

A slight mismatch and all your WooCommerce stock management goes haywire. The following are some major difficulties you will face:

1. Stressful tasks

As mentioned, managing and making changes every-time is a tedious task. Be it creating WooCommerce product variations or setting prices. Every time you need to visit all the dashboards and settings for each product to tweak changes.


2. Huge loss of time

You’ll have to dedicate a good amount of time performing these changes which is not at all beneficial and recommended. Due to this, your other important work can be on-hold like marketing and customer service.


3. Inconvenience handling large database

When you’re dealing with thousands of products, it’s no doubt you face a headache. What follows is a set of errors. Correcting those errors indirectly adds to extra loss of time and builds frustration.


4. Update only products

You have orders as well as customers that needs frequent update and that too in bulk. You can’t afford to do it one-by-one the same way like you do for products. It will only worsen your work further.


5. No inline edit

If you want to make an edit in your existing list that consist of ‘n’ number of variables, you are restricted from doing it. All you need is to go to individual product and perform the necessary changes.


Other drawbacks

These were some common issues experienced by WooCommerce store owners.

Other difficulties includes no provision for multiple warehouse inventory management, inventory batch tracking and control, editing WooCommerce inventory reports, etc.

And there’s no doubt that a particular pain can’t be healed. There are plenty of solutions that overcomes all the above drawbacks of WooCommerce inventory management.

But before that, let’s look how WooCommerce inventory management has become so simple and enjoyable than it used to be before.


Here’s How You Get Rid of Difficulties

Well, the world is moving towards automation and you should not lag. Tools are available to avoid tedious work and the same applies to WooCommerce inventory management as well. Here are some of the benefits of using the software to manage inventory to eliminate your difficulties-.

1. Add hundreds in one go

If you want to add ‘n’ number of products, you can simply keep on adding in a single sheet one below another along with setting attributes for each. No need to create single product, set attributes and repeat it for every product as you use to do it earlier.


2. WooCommerce bulk update / batch update

You can select as many items you want to update them at once. Immediately change prices, stock status, description, variation prices, weight or groups for products. You can also change status and shipping related details for orders.


3. Inventory reports & inline edit

View your entire product catalogue at one place. If you want to make changes to any particular parameter of a product, you can do it there itself. Same applies for product variations.


4. Smart search

The search feature helps you to identify the products which you want to manage. You can quickly compare items, spot anomalies and review details.


5. Automated calculations

Increase / decrease in prices, stock, etc. are calculated instantly in the background leaving no effort on your end to manually keep a track on numbers.


6. Export

If you want to analyse your products later, you can export the sheet and make an analysis based on your requirements. Not only export, but also you can make changes in the copy and then upload the updated copy.


7. Warehouse inventory management

If you have multiple warehouses and need to transfer inventory from one place to another using a single platform, you can now do it easily.

These are just a handful and you may find many more in different solutions available in the market.


Best WooCommerce Inventory Management Plugins & Tools

Finding the best tool is a confusing task. Therefore, we have hand-picked the best and popular ones which helps you in WooCommerce stock management. Here are few of the leading tools with some of their top features and pricing-

Smart Manager

Smart Manager is a unique and a very popular WooCommerce inventory management plugin from StoreApps. It gives you the power to efficiently manage products, customers and orders. It has provided breakthrough results for WooCommerce store owners.

Features

Batch update
Using this feature, you can update 100’s of products at a time without any hassle. It can be addition, updating or deletion.

Automatic calculations
This tool helps you to manage all the calculation from the same dashboard without doing for individual products. Just enter the kind of calculation you want to do and it’s done.

Inline edit
You can browse, search, add, update and delete multiple products & variations, customers or orders using a familiar, single page, spreadsheet-like interface.

Snappier navigation
Browsing and filtering with Smart Manager is extremely responsive. You also see 100 items at once. Navigation buttons are simplified and you can jump to a page easily.

Simple reports
Useful details of products, their variations, customers and orders are shown in grid. And it lets you see details in a floating panel.

Pricing

  • Free version available on WordPress repository
  • Single site license – $149 / yr

Watch Smart Manager In Action


TradeGecko

TradeGecko is also a popular multichannel inventory management and order management software. It has integration with WooCommerce and many other platforms. It’s more oriented towards physical products.

Features

Inventory control
View your entire product catalogue and organise them using filters. Keep a track of on-hand inventory, sales orders, locations, etc.

Warehouse inventory management
Easily move inventory from one warehouse to another. Addition and deletion of stock is dealt automatically.

Inventory optimization
You get a demand forecast regarding your inventory – what stock you should have at what time.

Accounting integration
You can create invoices from orders, buy and sell in multiple currencies, etc.

Pricing

  • Starts at $79 / month
  • 14 day free trial also available

Woocommerce Rapid Stock Manager

WooCommerce Rapid Stock Manager allows to update your stock inventory and variants sizes quickly, displaying everything within one screen.  This WooCommerce bulk stock management plugin is available on CodeCanyon.

Features

Batch update
You can update single as well as variable products from a single place.

Stock report
View your entire product catalogue from a single place – total amount of products in stock, total amount of products with low stock.

Multiple warehouse management
Add multiple warehouses and transfer and manage stock to main inventory stock.

Pricing

Regular license – $49


WooCommerce Stock Manager

WooCommerce Stock Manager is a free plugin available on WordPress repository.

Features

Stock report
View your entire product catalogue at one go. You can set various parameters for each product and their variations – price, weight, stock, etc.

Product filtering
You can filter products by type, category, stock manage or stock status. You can also sort products by name or SKU.

Import / Export
With plugin is possible export all stock data from your e-shop, edit them and import back with csv file.

Pricing

Free. Available on WordPress repository


Other WooCommerce Inventory Control and Management Softwares


Are You Ready for More Productivity?

As said earlier, WooCommerce inventory management is now a child’s task and it’s your turn now.

Hence, kick-start with a new approach towards your store administration and free yourself from daily irritation and mundane.

We have listed down a few tools above to aid you out.

If you have used any one of these or other tool for the same, do share your experience with us and how it affected your productivity.

2 thoughts on “WooCommerce Inventory Management – A Complete Guide

  1. Thanks for your help. Am lacking with the stock management options. But after reading your post, am very clear on this options. Once again thanks!

    1. Glad to know that it helped you clear your doubts on inventory management.

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