WooCommerce Bulk Edit – Products, Orders, Coupons, Posts…

Running a WooCommerce store isn’t just about adding new products or fulfilling orders, it’s about constant updates.

One day you’re changing 200 prices, the next you’re fixing stock levels, updating coupon expiry dates, drafting blog posts or tweaking memberships.

If you’re doing all this one by one, you already know the drill: it’s slow, frustrating, and eats up time you could spend growing sales.

Bulk editing is the smarter way. 

In this guide, we’ll walk through how bulk editing works in WooCommerce by default, what you can and can’t do with it, and then show you a smarter way to handle bulk edits across products, orders, coupons, and more.

How to bulk edit in WooCommerce without a plugin?

It’s available right inside the Products, Orders, and WordPress Posts/Pages screens. It’s simple, but it does help when you need to make small, quick updates.

Here’s what you can (and cannot) do with WooCommerce’s built-in bulk editor:

Products

• Update product categories and tags
• Change stock status (in stock / out of stock)
• Adjust regular price or sale price (increase/decrease by % or fixed amount, or set new)
• Change product visibility (public, hidden, catalog only)
• Update product status (publish, draft, pending)
• Mark/unmark as featured
• Change shipping class

Limitations: You cannot bulk edit variations, SKUs, attributes, descriptions, or custom fields.

Orders

• Bulk update order status only (e.g., pending > processing > completed)

Posts & pages (WordPress)

• Update categories and tags
• Change authors
• Switch publish status (draft, pending, published)
• Allow/disallow comments
• Make posts sticky
• Move multiple posts/pages to trash

What are the limitations of WooCommerce bulk edit?

WooCommerce’s default bulk edit is useful for quick fixes, but it’s not built to handle everything a growing store needs.

Here are some of the common limitations store owners run into:

• Only basic fields can be updated (categories, stock status, prices, visibility)
• Doesn’t support advanced edits for variations, attributes, or custom fields
• No advanced filtering (e.g., edit only products under $50 in Category X)
• No undo option if you make a mistake
• Slows down when handling large catalogs or many records

Smart Manager – Your smart WooCommerce bulk editor

When your store outgrows WooCommerce’s default bulk edit, you need something faster, more flexible, and safer. That’s exactly what Smart Manager does.

Smart Manager is like an Excel sheet built right inside your WooCommerce dashboard. You can search, filter, and update thousands of records, products, orders, customers, blog posts, coupons, subscriptions, and so much more in just few clicks.

Instead of hopping between multiple screens and repeating edits one by one, everything happens in one place. 

Bulk edit WooCommerce products & catalog

Products are the heart of every WooCommerce store and also where bulk edits take up the most time. Pricing changes, stock updates, category fixes… they never stop.

For example, say you receive a new shipment of 300 products that were previously marked “Out of Stock.” Now you want to mark them all back to “In Stock” so they’re available for purchase.

Here’s how to do it with Smart Manager:

• Go to Smart Manager > Products dashboard.



• Search and select the products you want to update.
• Click Bulk Edit.
• Set the rule: Stock Status > set to > In stock.
• Click Update.

And you are done. 

Note: With Smart Manager, you can fix inconsistent SKUs, names, or descriptions across multiple products in one go. Learn more about it here. 

Bulk edit WooCommerce product categories

Over time, product catalogs get messy. Maybe you started with dozens of categories like Cookware, Kitchen Tools, Dining, Plates, Glassware… and now customers are confused because everything overlaps.

For example, say you want to merge “Cookware” and “Kitchen Tools” into a single category called “Kitchen Essentials” so shoppers find everything in one place.

Here’s how to set this up with Smart Manager:

• Go to Smart Manager > Product dashboard.
• Use Advanced Search to filter products under “Cookware” and “Kitchen Tools.”
• Select all results and click Bulk Edit.
• Under Actions, choose Category > set to > Kitchen Essentials
• Click Update.

In just a few clicks, your messy catalog becomes neat and easy to shop. Learn more about managing WooCommerce product categories.

Bulk edit WooCommerce product prices

Pricing changes happen often, maybe your supplier raised costs, or you’re running a seasonal sale. 

Let’s say you want to adjust prices after your supplier increased costs on 120 products.  Here’s how to do this with Smart Manager:

• Go to Smart Manager > Product dashboard.
• Click on Bulk Edit. 
• Under Actions, set the rules as Regular price > increase by number > required price.
• You will get two options: Now or Schedule for later. Choose any one, as per your requirement.

And you are done.

Bulk edit WooCommerce product attributes, variations, and more

Store updates usually don’t come one at a time. Maybe you’re running a seasonal promotion and need to move products into a new category, assign an attribute, and adjust prices all at once.

Let’s say you just stocked up on 10 blue T-shirts for the holiday season. Instead of editing each product one by one:

• Go to WordPress Admin > Smart Manager.
• From the dropdown, choose the Products dashboard.
• Select the T-shirts you want to update.



• Click on Bulk Edit.
• Under Actions, choose Attributes > add to > Color > Blue.
• Click Update. 

Now all 10 T-shirts are tagged with the “Blue” attribute.

Learn more about bulk edit attributes, products, and prices in WooCommerce.

Bulk edit WooCommerce orders

Managing orders in bulk is just as important as managing products. With Smart Manager, you can update hundreds of orders in a few clicks instead of wasting hours.

For example, you want to update 80 COD (Cash on Delivery) orders to “Complete” after payment is cleared.  Here’s how you can do it:

• Go to Smart Manager > Order dashboard.
• Now click on Bulk edit.
• Under Action, select Status > set to > Completed and Payment Method > set to > Cash on Delivery.



• Click on the Update button.

That’s it. All 80 orders are updated together, and your dashboard is clean.

Want to learn more about managing and bulk edit core and custom order statuses? Check out this guide on WooCommerce order status.  

Other things you can bulk edit in the Orders dashboard:

• Edit billing and shipping details: Correct customer addresses, phone numbers, or company names across multiple orders without opening them one by one.
• Add notes or tracking IDs: Keep customers informed by bulk-adding delivery notes or shipment tracking numbers.
• Process refunds: Handle multiple refunds (full or partial) together instead of processing each order individually.
• Filter and manage faster: Narrow down orders by customer, product, payment method, or date and update them instantly.

Read more about WooCommerce order management. 

Bulk edit WooCommerce coupons

Coupons are great for driving sales, but managing them in bulk during campaigns can get messy. Editing expiry dates, updating discounts, or enabling/disabling them one by one takes forever.

For example, you want to extend the expiry date of 50 Black Friday coupons by one week. 

• Go to Smart Manager > Coupons dashboard.
• Now search for relevant coupons by typing the name or by category.
• Select them all and click on the Bulk Edit option. 
• Under Action, set this condition: Expiry Date > set date to > 2025-12-08.
• Click on Update. 

That’s it.

Other things you can bulk edit in the Coupons dashboard:

• Change discount amounts: Increase or decrease values for multiple coupons at once.
• Adjust usage limits: Set how many times a coupon can be redeemed, either per user or overall.
• Enable or disable coupons: Activate seasonal codes or pause outdated ones in bulk.
• Restrict or allow conditions: Control which products, categories, or shipping methods a coupon applies to, or exclude sale items.
• Edit advanced rules: Update minimum or maximum spend amounts, toggle individual use only, or allow free shipping across coupons.

Learn more about bulk editing coupons with Smart Manager.

Bulk edit WordPress posts & pages

Search engines reward content that looks current and relevant.

Something as simple as updating the year in your post titles and descriptions can push rankings higher and improve click-throughs.

Say you need to refresh all your “Best WooCommerce Plugins 2024” posts to reflect “2025” as the new year rolls in.

Here’s how to do this with Smart Manager:

• Go to Smart Manager > Posts dashboard.
• Enable columns like Title and Content if they’re not visible.
• Use Advanced Search to filter titles containing “2024.”
• Select everything and click on Bulk Edit.
• Now set the rules as Post Title > search and replace “2024” with “2025”.



• Hit Update.

Now all your posts look fresh and relevant, giving you a quick SEO edge.

Other things you can bulk edit in the Posts & Pages dashboard:

• Update authors: Reassign posts or pages to a new writer without opening each one.
• Edit categories and tags: Reorganize blog content or product documentation for SEO or campaigns.
• Change publish status: Move multiple drafts to published, or unpublish outdated posts in one step.
• Bulk delete posts or pages: Quickly clear out outdated drafts or unnecessary content. Learn more about bulk delete pages and posts here.
• Modify excerpts or titles: Clean up inconsistent titles or add missing excerpts in bulk.
• Manage comments: Update comment status, enable or disable commenting across many posts.
• Reorder or restructure: Adjust menu order or parent-child relationships for multiple pages at once.

Learn how to do all this with this blog. 

Bulk edit WooCommerce users & customers

Every store owner knows the pain: customers mistype their billing or shipping details, and suddenly you’re stuck with failed deliveries and wasted shipping costs.  

Say 200 customers entered “California” as their billing state, but your courier system requires the two-letter code “CA.”

Here’s how to do this with Smart Manager:

• Go to Smart Manager > Users dashboard.
• Use Advanced Search to filter Billing State > California.
• Select all results and click Bulk Edit.
• In the panel, choose Billing State > set to > CA.
• Hit Update.

Now all records are corrected instantly, and shipping labels print without errors.

Other things you can bulk edit in the Users & Customers dashboard:

• Edit customer information: Update names, emails, addresses, and phone numbers across multiple accounts.
• Reassign roles and permissions: Switch customers between roles such as Subscriber, Wholesale, Shop Manager, or Admin.
• Segment by customer value: Filter users by order count, last purchase date, or lifetime value.
• Clean up inactive accounts: Delete or reassign dormant users without exporting data.
• Export user lists: Generate filtered customer lists for email marketing, loyalty campaigns, or reporting.

Bulk edit WooCommerce affiliates

Managing affiliates one by one is painful when your program starts growing. Tags, roles, and rewards need to stay consistent.

For example, you want to assign the tag “Silver” to 100 affiliates who have completed 50 orders.

Here’s how to do this with Smart Manager:

• Go to Smart Manager > Users.
• Open Advanced Search and add rules:
  • Role > is > Affiliate 
  • Order count > == > 50 
• Hit the search button and select all filtered affiliates
• Next, click on Bulk Edit.
• Here look for AFWC Affiliate tag > set to > Silver. 
• Click Update

Done.

Note: This is only possible if you are using the Affiliate for WooCommerce plugin along with Smart Manager by StoreApps.

Learn more about it here.

Bulk manage WooCommerce subscriptions

Subscriptions bring steady revenue, but editing them one by one is a time drain. Whether it’s adjusting billing cycles or extending renewal dates, bulk edits help you avoid customer churn and billing errors.

For example, say you tried your best to recapture customers but they didn’t seem interested. You want to cancel/suspend subscriptions of these customers (say ten in number) who haven’t renewed it in the past four years.

Here’s how to do this with Smart Manager:

• Go to Smart Manager > Subscriptions dashboard.



• Set the filter to Last Renewal Date > older than 4 years.
• Select the 10 customers that show up.
• Click on Bulk Edit and then select Cancel Subscription.
• Hit Update.

Done.

All outdated subscriptions are canceled instantly, and your system stays clean without hours of manual updates.

Learn more in our WooCommerce subscriptions management guide.

Bulk manage WooCommerce memberships

Memberships drive loyalty and recurring revenue, but updating expiry dates member by member is slow and error-prone. 

With Smart Manager, you can extend or modify membership details for everyone at once.

For example, you want to extend the expiry date for all customers in your “Gold Membership” plan so they get another year of benefits.

Here’s how to do this with Smart Manager:

• Go to Smart Manager > Memberships dashboard.
• Use filters to select Plan > Gold Membership.
• Select all results.
• Click on Bulk Edit.
• Choose Expiry Date > set to > new date (next year).
• Hit Update.

Done.

All Gold members now have their expiry dates extended in seconds.

Explore more in our WooCommerce memberships guide.

Bulk manage WooCommerce bookings

Managing bookings one by one can get messy, especially when schedules change at the last minute. Bulk edits make it easy to shift times, update availability, or adjust customer details together.

Imagine, you’re a doctor and need to reschedule all today’s appointments by 20 minutes. 

Here’s how to do this with Smart Manager:

• Go to Smart Manager > Bookings dashboard.
• Use Advanced Search to filter Booking Date > today.
• Select all today’s appointments.
• Click on Bulk Edit.
• From the panel, choose Start Time > increase by > 20 minutes.
• Hit Update.

Learn how to manage WooCommerce bookings with Smart Manager.

From sulk to bulk

Running a WooCommerce store will always mean constant updates, products, orders, coupons, memberships, bookings, you name it. Doing all this one by one? That’s where the sulk begins.

Bulk editing is the way out. WooCommerce’s default tools cover the basics, but when your store scales, you need something sharper. That’s where Smart Manager steps in: one dashboard, thousands of records, and edits done in minutes, not hours.

Stop sulking over spreadsheets. Bulk smarter, scale faster.

Ready to skip the grunt work? 

Get Smart Manager now

FAQs

• How do I undo a bulk edit if I make a mistake?

  By default, WooCommerce doesn’t have an undo button — once changes are applied, they’re permanent. That’s why filtering carefully and maintaining backups is essential.

  But with Smart Manager, you do get an Undo option. If you make a mistake while bulk editing, you can roll back changes instantly.

  Read more about this here.

• How do I bulk edit variable products or specific product variations in WooCommerce?

  Bulk editing product variations, like sizes or colors, cannot be done directly using WooCommerce’s default bulk edit. It requires either exporting/importing via CSV or using specialized plugins, such as Smart Manager.

• Can I bulk edit WooCommerce custom fields?

  No, the default editor can’t handle custom fields. If you need to update extra product data or user meta in bulk, you’ll need a plugin that supports it.

• Can bulk edits (like future price changes) be scheduled in WooCommerce?

  WooCommerce does not allow scheduling bulk edits by default. However, Smart Manager allows you to set a date/time to apply edits and automate your tasks, such as future product price updates or sale starts, easily.